expense account

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Is prepaid insurance an asset or liabilities?

In a word: Yes, prepaid insurance is an asset. Anything that is owned by a company and has a future value that can be measured in money is considered an asset.

Here is the prepaid insurance journal entry Expense ledger where transaction above is posted. There are two types of adjusting entries—deferrals and accruals.

Journal Entry for recording a Prepaid Expense.

Expenses AccruedAn accrued expense is the expenses which is incurred by the company over one accounting period but not paid in the same accounting period. In the books of accounts it is recorded in a way that the expense account is debited and the accrued expense account is credited. Most prepaid expenses appear on the balance sheet as a current asset unless the expense is not to be incurred until after 12 months, which is rare.


Accumulated Depreciation appears in the asset section of the balance sheet, so it is not closed out at the end of the month. The content is not intended as advice for a specific accounting situation or as a substitute for professional advice from a licensed CPA. Accounting practices, tax laws, and regulations vary from jurisdiction to jurisdiction, so speak with a local accounting professional regarding your business. Reliance on any information provided on this site or courses is solely at your own risk. The journal entry above shows how the first expense for January is recorded.

Prepaid expenses can be easily managed

Because your new landlord allowed you to move in early, he’s now requesting you pay rent for the entire year, in advance. All insurance policies become an asset once the plan matures — that is, you have paid for it and are credited with a lump sum. 10 Best Online Payment Apps in India Online payment apps are mobile-based applications that allow users to make or receive payments digi…

accounting processes

More than 4,000 companies of all sizes, across all industries, trust BlackLine to help them modernize their financial close, accounts receivable, and intercompany accounting processes. The following journal entry will be passed and reflected in the books of accounts of XYZ company. Prepaid expenses are future expenses that are paid in advance and hence recognized initially as an asset. Prepaid expenses are classified as assets as they represent goods and services that will be consumed, typically within a year. Debit the Expense account and credit Prepaid Expenses for the appropriate percentage of the total payment (1/6 if 6 months, ¼ if quarterly for a year). A cash flow statement provides essential information for anyone seeking a snapshot of a company’s financial footing.


The date when the benefits have been received against it, then the entry should be passed to record it as actual expense in the books of accounts. As the benefits of the prepaid expenses are availed over time, they are recorded in the income statement. Initially, they are not recorded in the income statement because of the principles set by GAAP , which says that expenses cannot be recorded in the income statement until they are incurred. Instead, they provide value over time—generally over multiple accounting periods. Because the expense expires as you use it, you can’t expense the entire value of the item immediately. You can only expense the part of the expense you’ve used.

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